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TRLN Annual Meeting

Thursday, July 30, 2020 @ 8:45 am Friday, July 31, 2020 @ 4:00 pm

The 2020 TRLN Annual Meeting will be held Thursday, July 30 and Friday, July 31, via a virtual format. The Groundwater workshop will be offered on Friday, July 31 from 1pm-4pm, but the registration is full.

This event page will be updated with the latest information. Please check this page, our newsletter, or Twitter (#trlnam20) for updates, and reach out to if you have any questions.


Registration for the annual meeting and both workshops is required. Please complete this form to register. Prior to the annual meeting, registrants will receive Zoom information for the sessions and workshops via email, but you can also access them here.

Respectful Space

TRLN is dedicated to providing a harassment-free space for everyone, regardless of gender, sexual orientation, gender identity or expression, disability, physical appearance, age, race, ethnicity, political affiliation, national origin, or religion—and not limited to these aspects. Our consortium does not tolerate any form of harassment. Sexual language and imagery is not appropriate at any TRLN event. Any participants violating this policy may,  at the discretion of the organizer or facilitator, be asked to leave a TRLN event. Read the full Respectful Space Statement.

Questions & Chat During Sessions

Questions for presenters can be submitted prior to the annual meeting using this form or you can ask questions live during the session via Zoom.

As time allows and at the discretion of the presenter, most sessions will have time for questions. We encourage you to chat or unmute yourself to ask questions or share your feedback with the presenters. Unfortunately, we cannot be co-located this year, but we hope that people can still interact with each other and create a dynamic annual meeting.

Schedule & Program

Zoom information for all sessions is emailed to registrants, but they can also be found here.

Thursday, July 30

8:45 – 9:00am Opening Remarks & Introductions Lisa Croucher (TRLN)
9:00 – 10:00am Keynote Speaker Rhondda Robinson Thomas
10:00 – 10:10am Break
10:10 – 10:55am University Librarians & Black Lives Matter Deborah Jakubs (Duke), Greg Raschke (NC State), Theodosia Sheilds (NCCU), and Elaine Westbrooks (UNC-CH)

Recently, all TRLN institutions made public statements about racial injustice. Our libraries have underscored the importance and urgency of dismantling systemic racism and creating more equitable spaces.To connect with and continue the work taking place at TRLN libraries the 4 university librarians will discuss what’s been happening across our libraries and where they see potential consortial action.
10:55 – 11:05am Break
11:05 – 11:30am Letting Them Speak: Uncovering Hidden Stories of Campus Labor Valerie Gillispie (Duke), Linda Jacobson (UNC-CH), and Hannah Ontiveros (Duke University)

Duke and UNC recently worked on projects to surface stories of hourly laborers on their campuses—histories that are often overlooked and under-documented. A student-led project at Duke and a curated exhibition at UNC Chapel Hill serve as case studies for outreach and engagement.
Meet Me (Online) At The Library Colin Keenan (NC State)

NCSU Libraries staff have made rapid progress hosting events in web browser-based virtual meeting spaces using Mozilla Hubs. This talk describes our discovery process of this new tool, encouraging results of preliminary projects, and clear starting points for those looking to explore spatial avatar-based meetings within their organization.
Facilitating Publishing in Open Access Journals with the Duke Libraries’ COPE Fund: An Analysis of a Recent Survey of Authors Haley Walton (Duke)

The Duke Libraries’ COPE Fund provides funding to help Duke authors publish in open access journals when article processing charges are a barrier. This presentation discusses the results of a 2019 survey of authors to explore their motivations for choosing a journal and to assess the effectiveness of the fund.
11:30 – 12:00pm Preserving the Memory Project: Challenges, Opportunities, and Next Steps Maggie Dickson, Moira Downey, Luo Zhou (Duke)

Chinese documentary filmmaker Wu Wenguang launched the Memory Project in 2010 to collect oral histories from survivors of the Great Famine that devastated rural China between 1958 and 1962. Staff from Duke University Libraries give an overview of both the history of the collection and preparing it for public use.
Documenting These Times: Perspectives from University Archivists Andre D’Vann (NCCU), Nick Graham (UNC-CH), Val Gillispie (Duke), and Todd Kosmerick (NC State)

TRLN’s four University Archivists share processes, priorities, and selected projects related to documenting and archiving rapidly changing current events.
Creating Opportunities for Staff to Work Remotely and Successfully During COVID-19 Maria Estorino, Rebekah Kati, Morgan McKeehan, Deseree Stukes (UNC-CH)

This cross-departmental team focused on standing up projects including crowdsourcing transcriptions, assessing and updating rights statements, improving the accessibility of digital items, and locating faculty publications for the institutional repository. Team members will discuss the projects rapidly deployed, bumps along the way, and how the work aligns with the Libraries’ strategic framework in addition to providing work for over 150 library staff.
12:00pm – 1:00pm Break
1:00pm – 1:30/3:00pm* Partnering with Black students to learn about their library and campus experiences
1:00 – 1:30pm
Joyce Chapman and Emily Daly (Duke)

Research indicates that students from underrepresented minority groups experience unique challenges in a university setting. A team of Duke Libraries staff interested in understanding the Black student experience conducted Photovoice sessions and discussion groups with Black students. We will discuss methodology of this mixed methods study, findings, and resulting recommendations.
Cataloging in Quarantine
1:00 – 1:30pm
Jessica Janecki (Duke)

In quarantine I am enhancing the overly brief and sometimes inaccurate catalog records for a collection of digitized emblem books. I will discuss the benefits of this project, which complements other data clean-up projects and provide a realistic look at some of the challenges of cataloging remotely.
Supporting the Changing Practices of Undergraduate Business Teaching at North Carolina Central University
1:00 – 1:30pm
Danielle Colbert-Lewis, Karen Grimwood, and Jamillah Scott-Branch (NCCU)

In the Fall of 2018, Librarians at North Carolina Central University’s James E. Shepard Memorial Library (NCCU) collaborated with Ithaka S+R and thirteen other academic libraries to participate in a research study focused on investigating Business instructors’ undergraduate teaching practices. This presentation will outline the pedagogical practices of the School of Business instructors at NCCU and discuss our local and national research findings.
Building Custom Discovery for Digitized Collections using Computational Methods
1:00 – 3:00pm
Registration Full
Scott Bailey (NC State)

Computational methods, such as topic modeling, create an opportunity for librarians to build experimental graphical interfaces to digitized collections. In this hands-on workshop with the Python programming language, participants will learn how to topic model a text corpus, and build interactive visualizations to expose items in the collection in new ways.

Friday, July 31

8:45 – 9:00am Opening Remarks & Introductions Lisa Croucher (TRLN)
9:00 – 10:00am Keynote Speaker Jennifer A. Ferretti
10:00 – 10:10am Break
10:10 – 10:30am
Lightning Talks
(5 Minutes Each)
Lightning Talks (5 minutes each)
Metadata Mess: Managing Errors in Vendor-Supplied Metadata
NC State COVID-19 Research Gathering Project
TRLN Direct Statistics & Reporting Dashboard
Year of Updates to TRLN Discovery
Anna Goslen and Rebekah Kati (UNC)

UNC Libraries purchased a report from 1Science which needed significant work to be useful for the Carolina Digital Repository. We will discuss the issues that we identified, including scripting errors, inconsistent metadata and rights concerns. We will describe plans and processes to fix these issues, best practices and future plans.

Micah Vandegrift (NC State)

TRLN Staff
10:30 – 10:55am Toolkits for Equity: An Antiracist Framework for Scholarly Publishing Jocelyn Dawson, Gisela Concepción Fosado (Duke University Press), and Niccole Leilanionapae’aina Coggins (University of Virginia Press)

Toolkits for Equity, a working group of scholarly publishers, is developing antiracism guides for distinct audiences–organizations, allies, and Black, Indigenous, and People of Color–that provide a framework for confronting racism and transforming workplace culture. By sharing this project with librarians, we hope to work together toward inclusion in our industries.
Cancel, Postpone, or Reimagine? Event Planning in the Time of COVID 19 Amelia Midgett-Nicholson (NC Live)

What do you do when in-person events are unsafe? Faced with this dilemma, NC LIVE chose to reimagine their Annual Conference as a virtual event. Using lessons learned from the Conference, this presentation will offer advice for your virtual event. Topics include: decision making, communication, marketing, logistics, and assessment.
Print Circs! A tool to inform understanding of 10 years of print acquisitions at Duke Jeff Kosokoff and Angela Zoss (Duke)

Learn how and why Duke developed a Tableau-based tool to support analysis of circulating book acquisitions. We will outline the data extraction, enhancement, and normalization processes; demonstrate our tool; discuss potential applications at large-scale and granular levels; and consider the affordances and limits of our approach.
Turn “written by committee” into a good thing with a user-centered content strategy Robin Davis and Meredith Wynn (NC State)

Ever tried to create a web page with a crowd of people? It’s a tough but crucial part of library work. We’ll discuss a collaborative, user-first technique to outline web content that you can use to begin building your web page with confidence — and buy-in from your colleagues.
10:55 – 11:05am Break
11:05 – 11:30am Duke University Press Equity and Inclusion Task Force Anna Fletcher, Aimee Harrison, and Camille Wright (Duke University Press)

Duke University Press’s Equity and Inclusion Task Force, consisting of five working groups (Mentorship Program, Queer/Trans Inclusion, Book Studies, Training Resources, Strategic Plan), works to actively fight discrimination and racism, strives to foster a workplace culture of inclusivity, and hopes to share these efforts with other UPs and libraries.
Helping to Bridge the Communication Gap through Community-Engaged Research Presentations Grace Pelak and Barbara Rochen Renner (UNC-CH)

This presentation shares best practices and resources used in creating a course-integrated instructional session and online resource guide about presenting community engaged research to community rather than scholarly audiences. Librarians, too, can learn strategies for communicating with community members.
Resisting consolidation: A library, press, and society partner to strengthen nonprofit options in scholarly communications infrastructure Leslie Eager (Duke)

Libraries and nonprofit publishers must undertake expensive and mission-critical projects with a shrinking set of companies that may not share the values of the universities that they serve. This short talk would explore Project Euclid’s alternative: get a like-minded library, press, and society together to form a nonprofit technology partnership.
ArcLight: It’s Blacklight for Finding Aids! Sean Aery and Noah Huffman (Duke)

Come hear about Duke’s recently completed ArcLight implementation project (July 1, 2020), see highlights of the new interface, and learn what it means to participate in a community-led development project. Are you ready to make the jump from a homegrown finding aids platform to ArcLight?
11:30 – 12:00pm Expanding the classroom: creating opportunities for instructional outreach through social media Aaron Smithers and Karina Soni (UNC-CH)

This talk will explore ways in which social media can act as a bridge to special collections research for new and non-academic researchers. It will also present a case for social media content development as a beneficial avenue for collaboration between instruction and outreach librarians.
Transitioning to Fall Semester: Library Administration Leaders Share their Plans Doug Diesenhaus (UNC-CH), Ann Elsner (Duke), Jamillah Scott-Branch (NCCU), and Joe White (NC State)

Administration and finance leaders from all four institutions share the highlights of their plans for transitioning to the fall semester.
Streamlining Processing and Enhancing NC State’s Audio Visual Collections Niqui O’Neill (NC State)

This presentation will talk about AVPD, an application for processing audio visual materials. It will talk about the previous workflow for converting audio visual materials and the opportunities we found for enhancing our AV collections when building a new interface.
Extending to Extension: Library Engagement at NC State Hillary Fox and Tisha Mentnech (NC State)

NC State University Libraries’ conducted the first known information needs assessment for Cooperative Extension in order to develop tailored services and outreach to our colleagues. This session will provide a closer look at the current study, interviews with Extension agents, lessons learned, and how this project is continuing during coronavirus.
ERM Working Group Update Beth Ashmore (NC State) and Virginia Martin (Duke)

The Electronic Resources Management Working Group will provide an overview of work completed in the last year, including updates on the TRLN Springer Nature big deal, changes to the OUP UPSO deal, and e-resource accessibility.
12:00pm – 1:00pm Break
1:00pm – 4:00pm REI Groundwater
Registration Full


On Thursday, July 30, the keynote speaker will be Rhondda Robinson Thomas, Calhoun Lemon Professor of Literature at Clemson University and creator of the project Call My Name: African Americans in Clemson University History. The Call My Name team works to research and document the stories, acknowledge the contributions, and honor the legacy of six generations of people of African descent at Clemson University. You can hear Dr. Thomas speak about her work in her TED talk The Power in Calling a Name.

On Friday, July 31, the keynote speaker will be Jennifer A. Ferretti, an artist and Digital Initiatives Librarian at the Maryland Institute College of Art on Piscataway Land (Baltimore, Maryland). She is a first-generation American Latina/Mestiza whose librarianship is guided by critical perspectives, not neutrality. With a firm belief that art is information, she is interested in the research methodologies of artists, particularly those highlighting social justice issues. Jennifer is a Library Journal 2018 Mover & Shaker and a founding member of We Here and Shades Collective.

REI Groundwater

Registration is now full for REI Groundwater.

We will be offering the Groundwater workshop from the Racial Equity Institute (REI) on Friday, July 31 from 1:00pm to 4:00pm. REI can accommodate up to 200 people via the online format. Register for REI using the annual meeting registration form.

In this lively and participatory presentation, REI organizers will use stories and data to present a perspective that racism is fundamentally structural in nature. By examining characteristics of modern-day racial inequity, the presentation introduces participants to an analysis that most find immediately helpful and relevant.

REI’s description of Groundwater


Thursday, July 30, 2020 @ 8:45 am
Friday, July 31, 2020 @ 4:00 pm


McKenna Lakin