The 2023 Annual Meeting will be held on July 17 and 18! We will announce the keynotes, open a call for proposals, and share more details in the coming weeks, but save the date for July 17 and 18.
Reach out to events@trln.org with any questions.
News
TRLN is again welcoming proposals for IDEA funding. A total of $25,000 is available for the Spring 2023 round of funding. Although proposals are invited on a semi-annual basis, funded projects may extend past or be scheduled outside of this timeframe, depending on scope and needs.
Learn more about TRLN’s IDEA funding including how to submit a proposal. Contact info@trln.org with any questions.
Important Dates
- March 31 : submission deadline
- April 14 : awardees announced
With support from TRLN’s IDEA funding, North Carolina Central University’s James E. Shepard Memorial Library is presenting “Celebrating 50 Years of Hip Hop” with several events throughout March and April 2023.
Schedule
Book Talk with Justin Tinsley
March 30, 2023 at 1:00pm
NCCU School of Nursing Auditorium
Justin Tinsley will discuss his book It Was All a Dream: Biggie and the World That Made Him.
Justin Tinsley is a senior sports and culture reporter with ESPN’s The Undefeated. In his six years with the company, Tinsley has written thought-provoking commentary and journalism on a range of subjects including Marvin Gaye, Malcom X, James Baldwin, Serena Williams, Kendrick Lamar, and Cardi B, with a focus on the intersection of sports, race, and culture. He is a regular panelist on ESPN’s daily sports debate talk show Around the Horn and recently worked on a multi-episode 30 for 30 podcast, The King of Crenshaw, on the late rapper, entrepreneur, philanthropist and activist Nipsey Hussle. A graduate of Hampton University and Georgetown University, he lives in Washington, D.C.
Poetry Jam
April 4, 2023 at 2:30pm
Shepard Library 2nd Floor
Shepard Library will host a poetry jam that features spoken word artists, poets, and rappers. This event will feature a DJ, NCCU’s Hip Hop Dance Crew, and will be hosted by student leaders. This event is designed to give students an outlet through which they can express their creativity, engage in a creative process with peers, and celebrate 50 years of Hip Hop with the larger campus community and the community at large.
Art Exhibit & Contest
April 6, 2023 at 10:30am
Shepard Library Bowl
Students from TRLN schools will be invited to submit original works of art that pay tribute to Hip Hop.
The E-Resources Management Working Group (ERMWG) of the Triangle Research Libraries Network (TRLN) is pleased to announce the publication of the TRLN Guide to Negotiating Accessibility in E-Resource Licenses. This guide was created to help TRLN member libraries engage in conversations with vendors around e-resource accessibility. Recognizing that licensing is key to codifying the shared understandings and priorities of vendors and libraries, the TRLN E-Resources Management Working Group sought to create “a reference tool for library staff involved in licensing and e-resources management as they advocate for strong accessibility assurances in their formal contracts with service and content providers.”
While the intended audience for the document is TRLN libraries, ERMWG believes it makes sense to share beyond the TRLN community as all librarians are advocates for the needs of their users and regularly participate in conversations both internally and with vendors on how best to ensure those needs are met. This is meant to be a dynamic document. Along with the working group’s more general licensing principles, they envision updating the guide regularly to reflect the gains we have made in accessibility as well as the accessibility concerns brought about by new platforms, resources, and, most of all, user communities. It is their hope that this guide gives the necessary tools to have consistent and impactful communication with vendors as libraries strive to make their e-resources accessible to all users.
There is excitement in the TRLN community for the publication of the guide:
“I am delighted to see the publication of the TRLN Guide to Negotiating Accessibility in E-Resource Licenses, a valuable reference tool on best practices and advocacy, made available to library staff doing this critical work.” said Dracine Hodges, Associate University Librarian for Collections Services at Duke University Libraries. “This guide supports libraries having a clear alignment of strategies to encourage better design and outcomes. E-resource accessibility is imperative for a more inclusive user experience. I commend my TRLN colleagues for creating this needed contribution to the field.”
Dracine Hodges, Associate University Librarian for Collections Services at Duke University Libraries
Tessa Minchew, Electronic Resources Librarian at North Carolina State University and chair of ERMWG shared
“While we view thoughtful and practical accessibility standards as a fundamental user right, our content and service providers may be trying to balance accessibility with specific business concerns. They may also just be unfamiliar with the work entailed in making a resource accessible and why it is so important to do so. Negotiating for accessibility is an advocacy and outreach opportunity. Thorough preparation for such moments is never wasted. This is why I am so excited about the release of the TRLN Guide to Negotiating Accessibility in E-Resource Licenses. The guide is a license negotiator’s dream, not only offering sample license language, but also the background information and rationale that a negotiator will need to call upon in their quest for the holy grail of all library licensing … ‘mutually agreeable’.”
Tessa Minchew, Electronic Resources Librarian at North Carolina State University and chair of ERMWG
Maria Collins, Department Head, Acquisitions & Discovery, North Carolina State University and longtime ERMWG member appreciates the collaboration inspired by the guide and used in its creation:
“This TRLN Guide provides practical advice for understanding and negotiating license terms related to accessibility, an increasing area of emphasis for libraries given the predominance of electronic resources. What makes this set of guidelines unique is the support provided for the decision making process. Benefiting from collaborative effort, this guide goes beyond providing template language to providing strategies to assist with judgment calls made during license negotiations as well as ways to assess the context and priorities for your institution.”
Maria Collins, Department Head, Acquisitions & Discovery, North Carolina State University
Access the TRLN Guide to Negotiating Accessibility in E-Resource Licenses at http://bit.ly/trln-a11y-eresource-license. Reach out to info@trln.org with any questions.
A team of communication experts, exhibit specialists, and librarians from across TRLN institutions have published guidelines for producing exhibitions that are inclusive, diverse, equitable, and accessible. “Exhibition Language Guidelines: A Working Document for Academic Library Exhibit Professionals” was developed in response to increased awareness of the role of academic libraries in dismantling racism.
“Building on the momentum of the conscious editing work being conducted by our colleagues in Technical Services and against a backdrop of IDEA (Inclusivity, Diversity, Equity, Access) initiatives in our libraries, we saw a common need for a document to guide us, and the curators we work with, when making decisions about ethical descriptions,” explained Rachel Reynolds, Special Collections Exhibitions Coordinator, at the Wilson Special Collections Library at the University of North Carolina at Chapel Hill.
The document includes guidelines on language related to gender orientation and sexual identity; disability; social class and socioeconomic status; age; race, ethnicity, and nationality; and religion and spirituality. The guide is intended for anyone working on library (or other types of) exhibits who aims to write copy that is inclusive and non-offensive, including library staff and campus and community collaborators.
The staff who lead exhibit programs at TRLN member institutions have had collegial relationships for at least a decade, but their collaboration and communication were intensified during the pandemic, as staff wanted to discuss exhibit work and how programs were adapting to pandemic-related challenges and other societal events.
“As the staff responsible for exhibit-related outreach, we helped to increase the number of exhibitions focused on communities or individuals who had been underrepresented or overlooked,” noted Linda Jacobson, Keeper, North Carolina Collection Gallery, University of North Carolina at Chapel Hill. “We wanted to make sure that the language we use in our exhibits is current, respectful, and without implicit prejudices and stereotypes.”
From the outset, the group knew that a simple “cheat sheet” with suggested edits would not be sufficient, which led them to produce the more comprehensive and contextualized document. They recognized that even members of particular groups do not always agree on how they want to be described, so a simple glossary was not sufficient; and, they were aware that preferred nomenclature changes overtime.
Each member of the exhibits group took on research and writing responsibilities for different sections of the document, meeting twice per month throughout 2021 to discuss their progress. They consulted and expanded on language guides from other professional disciplines, many of which have been appended to the Guidelines. The group hopes that their guide will benefit not only TRLN institutions but smaller organizations that may not have the resources to develop such a resource. The authors welcome feedback and input on the Guidelines, which will be revised as needed.
The authors of the Guidelines presented their work at the 2022 TRLN Annual Meeting. The recording of that presentation is available at https://duke.app.box.com/v/2022TRLNannual/folder/167459261557.
Contact info@trln.org for more information or to contribute suggestions.
The 2022 CLIR events included the DLF Forum, NDSA’s DigiPres, the Digitizing Hidden Collections Symposium and was held in Baltimore, MD from October 9 – 13.
Keynotes
The keynotes for each event touched on numerous issues relevant to academic libraries including technology’s impact on society, the digital divide, digital preservation and its relationship to provenance, and community archives.
The Forum started with a conversation with data journalist Meredith Broussard and anthropologist and media scholar David Nemer hosted by Sara Mannheimer. Panelists shared how their work explores how technology can perpetuate bias and inequality. The Forum closed with Andrew Coy’s keynote about building digital equity in Baltimore for K-12 students.
Dorothy Berry presented the DigiPres keynote titled “Keeping Whose History, For Whom: Writing the Stories Digital Preservation Tells” and explores enhancing public access to digitized cultural heritage materials and creating new virtual environments for exploring Black history. Berry has numerous publications exploring these concepts and her Archives Unbound column on JSTOR Daily is a fantastic read.
The Digitizing Hidden Collections Symposium keynote featured Michelle Caswell with a talk titled “So that Future Organizers Won’t Have to Reinvent the Wheel”: Activating Digital Archives for Liberatory Uses”. Her talk explored the “radical politics of independent, minoritized identity-based community archives to envision new liberatory possibilities for memory work.”
Highlighted Sessions
Slides from the events can be found at https://osf.io/meetings/DLF2022, but two sessions to highlight include:
- “Changing the Subjects: Making the Catalog Better Than Before” (https://osf.io/kzrmx/).
- “Groove is in the Heart: Trust and Vulnerability in Collaboration” (https://osf.io/6z75f/).
Helpful Links
- Schedule: https://forum2022.diglib.org/schedule/
- Slides: https://osf.io/meetings/DLF2022
Categories
Fall 2022 IDEA Funding Recipients
TRLN is excited to announce two recipients of the second round of IDEA funding: “A Tribute to Hip Hop: Celebrating 50 Years of Creativity” and “Improving Accessibility for Exhibition Spaces in TRLN Libraries”.
About the Projects
A Tribute to Hip Hop: Celebrating 50 Years of Creativity
Submitted by a group of NCCU staff members, “A Tribute to Hip Hop: Celebrating 50 Years of Creativity” will be a series of events “celebrating Hip Hop culture. Hip Hop and the culture created by this genre of music and art will celebrate its 50th anniversary in 2023.”
The event series will start with a book talk with author and journalist Justin Tinsley to discuss his new book It Was All A Dream: Biggie and The World that Made Him. Part two will be an art exhibit and competition consisting of original works that pay tribute to Hip Hop. Lastly, NCCU’s Shepard Library will host a poetry jam featuring spoken word artists, poets, and rappers and the event will feature a DJ and NCCU’s Hip Hop Dance Crew.
These events are designed to give students an outlet through which they can express their creativity, engage in a creative process with peers, and celebrate 50 years of Hip Hop with the larger campus community and the community at large.
Improving Accessibility for Exhibition Spaces in TRLN Libraries
Submitted by Margaret Brown, Head, Exhibition Services and E. Rhodes and Leona B. Carpenter Foundation Exhibits Librarian, Duke University Libraries on behalf of a team of people working in exhibits across TRLN institutions, “Improving Accessibility for Exhibition Spaces in TRLN Libraries” will increase accessibility to exhibitions in TRLN libraries through assessment, discussion and commitment to follow-through on all feasible accessibility work.
Accessibility for exhibitions in libraries is complicated by the nature of the architecture, cases and collection materials. For example, balancing the preservation of unique materials with required low light levels can make it difficult for people with visual disabilities and tall built-in cases can make it difficult for people who utilize wheelchairs. The exhibition programs in TRLN Libraries serve many different audiences, contain a wide variety of formats of materials and their spaces and cases were often not designed to be ADA compliant. Because most exhibitions are short-term, and resources and personnel time are limited, the goal of making every instance fully accessible to people with all abilities has often been unachievable. This project includes a series of consultations to help our institutions design practical frameworks and prioritization models for the nature of library exhibition programs. Local specifications are one deliverable of this project, but the group will also work towards more general guidelines to share with other libraries.
One part of this process is to hire an accessibility consultant to visit each of the library exhibition spaces and create site specific reports. Although none of the TRLN institutions are currently in a position to consider redesign of exhibition spaces, being made aware of all potential problems can help with compensating for potentially inaccessible spaces in exhibition design and fabrication and advocate for change. Having a better awareness of the accessibility challenges spaces pose will help the group design accessible exhibits moving forward.
This project would be a step towards awareness and a commitment to making accessibility a part of the regular workflow as opposed to an occasional act when practical.
About TRLN’s IDEA funding
TRLN seeks to support our member institutions’ work in inclusion, diversity, equity, and accessibility with project funding. Staff members at any TRLN library can apply for funding for a variety of projects that further their library’s and TRLN’s goals to establish or advance inclusion, diversity, equity, or accessibility efforts.
The Executive Committee approved a total of $100,000 of funding, to be distributed across two years (two funding cycles per year). The next call for proposals will open in Spring 2023. Learn more about this funding.
Contact info@trln.org with any questions about this project or TRLN’s IDEA funding.
TRLN’s Executive Committee approved a recommendation made by the ReShare Evaluation Task Group to implement ReShare Returnables and form a working group to undertake this implementation.
The ReShare Implementation Working Group (RIWG) will plan for, implement, coordinate training for, and document the ReShare Returnables product as used by TRLN. Additionally, they will coordinate sunsetting Relais D2D since it will be replaced by ReShare Returnables. Reach out to info@trln.org with any questions about this group or its work.
Members
| Institution | Members |
|---|---|
| Duke | Andrea Loigman, Head, Access and Delivery Services Michael Edwards, Resource Sharing Librarian Erin Nettifee, IT Business Analyst |
| NC Central | Vickie Spencer, Head Circulation Librarian Yan Wang, Systems Librarian |
| NC State | Mia Partlow, Resource Sharing Librarian Kristen Wilson, Discovery Systems Manager |
| UNC Chapel Hill | Renée Bosman, Government Information Librarian Joe Moran, Systems Administrator Ashleigh Donaldson, Borrowing Assistant David Pierpont, Saturday and Carrels Supervisor Jamie McGarty, Library Software Applications Developer |
| TRLN | Kelly Farrell, Program Officer (Project lead) Genia Kazymova, Applications Developer |
Timeline
Below is a high level timeline and a more detailed timeline is available within the group’s charge. The RIWG will complete the tasks outlined within to the best of their ability, but with an overall goal of implementing ReShare Returnables in May 2023.
| Time | Phase | Tasks |
|---|---|---|
| July – August 2022 | Planning & Development | Refinement of users stories for additional development of ReShare Returnables Development of testing plan stand up testing environment |
| September – December 2022 | Testing & Planning | Testing and issue reporting begins |
| January – March 2023 | Testing & Implementation | Draft local documentation Complete testing and stand up production environment Develop TRLN support and sustainability plan |
| April – May 2023 | Implementation | Establish TRLN Direct reporting with production data Go live! |
| June – September 2023 | Cleanup | Complete local documentation Establish TRLN ReShare user group |
Charge
The TRLN Discovery Metadata Team recently created a public list of requests for subject heading remappings so people can more easily review what has already been requested and the status of the request. Access the list at https://bit.ly/trlnsubjects.
Learn more about this program at https://trln.org/resources/subject-remapping/ and reach out to metadata@trln.org with any questions.
TRLN is now inviting proposals for presentations and workshops for the 2022 Annual Meeting being held on July 11 and 12.
The deadline to submit a proposal is June 1.
Proposals of up to 150 words should be submitted along with an abbreviated abstract of 50 words that will be included on the annual meeting website.
About Presenting
Who can present?
Anyone who works in a TRLN member institution. We welcome proposals of any domain, area of expertise, and library. We also encourage partnering with colleagues to co-present.
What topics should presentations be about?
We welcome presentations about interesting activities at your institution. Do you have a completed, current, or upcoming project that other attendees might want to hear about or replicate? Working groups and interest groups are encouraged to share updates about their projects and accomplishments.
If you are planning on presenting or leading a workshop at another conference later this year, we also encourage you to present during the annual meeting to share your exciting work and to practice presenting.
Topics could include, but are not limited to:
- Technologies, infrastructure, and/or vendor relations;
- Inclusion, diversity, equity, and accessibility projects or programs;
- Collections and resources;
- Policy, legal, and accessibility issues;
- Project management, design, or implementation;
- Assessment;
- Education and/or professional development;
- Partnerships with university presses;
- Leadership and management; and
- Sustainability.
How long can presentations be?
Presentations ranging from 5 minute lightning talks, 30 minute presentations, or longer workshops will be considered. Sessions will be grouped into blocks. If you have an idea for a longer workshop, please submit your idea and if selected, TRLN staff can coordinate scheduling this workshop around the same time as the annual meeting.
When will I hear if my proposal has been accepted?
All submissions will be reviewed by the Annual Meeting Steering Committee and selections will be announced by June 14.
Can I pre-record my presentation?
Yes! If you prefer to pre-record your presentation, TRLN staff can work with you to record your presentation and stream it during a scheduled time in the program for attendees. You can also present live and we expect most will do so, but we want to try and accommodate as many presentation preferences as possible. Regardless of presenting live or pre-recording, there will be a live Q&A with the presenters.
Reach out to events@trln.org if you have any questions!